Board Meeting (2024-05-16 9:05 GMT - 4)
Present:
BOARD MEMBERS: Eva Martens – Chair; Executive Director; Jim Foreman; Stephanie Muir; Penny Pincher Costumes Inc. Entertainer Central; Sam Minniti (c/o Esther Pauls); Tosin Ikotun (Treasurer), Subbu Subramonian; Sharla Armstrong
NOTES: minutes derived & edited from the meeting recording transcript
A: Welcome & Introductory remarks: Eva Martens, chair
All Welcome everybody, we have a quorum present
B: Review & Approval of April agenda
MOTION TO ACCEPT AMENDED AGENDA: Motion – Jim Foreman; 2nd – Stephanie Muir; PASSED
C: Review & Approval of April Minutes: Eva Martens, chair
MOTION TO ACCEPT APRIL MINUTES: Motion – Subbu Subramonian; 2nd Jim Foreman - PASSED
D. Board Business:
-Ended at 10:06 -
Present:
BOARD MEMBERS: Eva Martens – Chair; Executive Director; Jim Foreman; Stephanie Muir; Penny Pincher Costumes Inc. Entertainer Central; Sam Minniti (c/o Esther Pauls); Tosin Ikotun (Treasurer), Subbu Subramonian; Sharla Armstrong
NOTES: minutes derived & edited from the meeting recording transcript
A: Welcome & Introductory remarks: Eva Martens, chair
All Welcome everybody, we have a quorum present
B: Review & Approval of April agenda
MOTION TO ACCEPT AMENDED AGENDA: Motion – Jim Foreman; 2nd – Stephanie Muir; PASSED
C: Review & Approval of April Minutes: Eva Martens, chair
MOTION TO ACCEPT APRIL MINUTES: Motion – Subbu Subramonian; 2nd Jim Foreman - PASSED
D. Board Business:
- GOVERNANCE
- Need to fill Board of Director roles for: Vice Chair & Secretary – recruitment needed among BIA members
- Need to coordinate with Dirty South to accept their Chamber of Commerce Award – Doris
- CONSENT AGENDA – introduction (attachments sent with Agenda)
- Eva Martens– all agenda items and previous minutes are summarized into one agenda item for expediency in approvals. CAVEAT: Board Members are responsible in ensuring that they have read the contents.
- Jim Foreman – if we are looking at having fewer meetings, the CONSENT AGENDA would expedite the meetings
- Sam Minniti – the city uses parliamentary procedures with the Consent Agenda, however, it does allow for removal of agenda items that warrants more discussion, but certainly expedites standard agenda items
- MOTION to ADOPT CONSENT AGENDA: Motion – Eva Martens; 2nd – Jim Foreman
- Hello Gift Cards – tabled after Streetfest. Motion to table – Eva Martens; 2nd – Subbu Subramonian - passed
- BEAUTIFICATION/SAFETY COMMITTEE
- JIM FOREMAN/SHARLA ARMSTRONG REPORT (attached with Agenda)
- Cigarette Butts is an ongoing issue; perhaps a request for more ashtrays from the city will help solve the issue; another safety walk in the fall has been scheduled and needed to look for trip hazards; graffiti has been addressed which requires a closer examination
- Eva Martens – motion to accept the safety report, 2nd – Subbu Subramonian – passed
- Eva Martens – a quick update on the Mural Panel, it has been followed up and action has been taken to replace the panel
- MARKETING REPORT
- Eva Martens – a quick update on rebranding: have met with the re-branding team, working on about 5 or 6 ideas refining the logo and finalizing the re-brand
- Doris Sanchez – a quick update on the CHCH ads running, scheduling is being worked out and the 10sec clips has been updated to current stores
- Doris Sanchez – a CHCH live broadcast will soon be scheduled, it is a lottery system that CHCH will take the lead on to be broadcast over the Christmas season
- EVENTS COMMITTEE REPORT
- Doris Sanchez – the first Sidewalk Sounds/Night Market will be on the 17th running from 6-9pm; a good number of pedestrian traffic is expected, encouraging store owners to stay open a little later than usual
- Eva Martens – continuous committee member recruitment is ongoing
- Doris Sanchez – STREETFEST – website has been updated outlining the entertainment, new funding partners have come forward (Councillors Esther Pauls & John Paul Danko)
- Events Budget has been approved by the Board of Directors via email and copy has been attached with the agenda
- FINANCE REPORT
- Tosin Ikotun – significant progress is being made with setting up the premium online banking, 1st Quarter profit & loss statement has been presented, the 2nd Quarter will be more defined as larger expenditures are expected due to Events, Rebranding, Beautification
- Tosin Ikotun – city audit is currently underway
- Eva Martens – requesting a motion to accept 1st Quarter financial statements – Stephanie motion, 2nd Jim Foreman - passed
-Ended at 10:06 -
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