Thursday Jan 19th, 2023
9am - 10am
Dial in via Zoom Meeting
Welcome & Introductory Remarks
Review & Approval of the Agenda
Motioned: Eva Martens
Second: Darryl Howe
Review & Approval of December 2022 Minutes
Motioned: Darryl Howe
Second: Eva Martens
Board Business:
Motion to approve the appointment of Subbu Subramonian, Brenda Eszenyi, and Terry Rhodes as Board Directors. All in favour: Darryl Howe, Eva Martens, and Sarah Matacic.
Vote of Executive Director Team: Secretary Role – Open
Treasurer Role – Open
Vice Chair Role – Sean Keast
Chair Role – Eva Martens
All in favour of appointment of Sean Keast as Vice Chair and Eva Martens as Chair: Darryl Howe, Eva Martens, and Sarah Matacic.
Safety Report – J. Foreman
There has been a significant decrease in squatters within the BIA, especially in the RBC ATM area where it was happening most frequently. No other issues have risen since last month.
Events Committee:
Meeting to plan year schedule: Dates and times for the events for the year to be finalized and posted, as well as compiling a list of entertainment acts for all the events. Brainstorm ideas for small programming ideas for each month in the year.
Marketing Report:
BIA Sponsorship opportunity with Zoetic Programming: To work with Hub of the Hammer to be a title sponsor and use that to help promote businesses in the BIA via ads at the beginning of each screening and through social media posts promoting the programs.
Get in the Loop Hamilton: Opportunity to have a featured category on the app for Concession BIA and its businesses to share offers and promotions with local Hamiltonians to bring foot traffic to the street and businesses. The app has live analytical data to help you understand how well promotions work with customers which helps to build customer retention and loyalty.
Beautification Report:
Anti Graffiti pole wraps: New solution available for graffiti and posting on utility poles and boxes. It is also good branding tool for the BIA and can have QR codes for interactive experience for locals and businesses. These can be a great way to clean up the utility posts on the street from graffiti and posting while also improving on existing branded banners with less maintenance costs over a longer period of time.
Executive Director Updates – A. Chavez
Onboarding Information for Board: Review of Code of Conduct, Board of Directors Roles and Responsibilities, and access of important documents/updates via a document drive for all board members.
BIA Awards of Excellence: The BIA is required to nominate 2 properties or businesses to be recognized in one of 3 categories – Façade Improvement, Sparkle Award (Property maintenance), and Business/Community Partnership. Each nomination will be checked for any outstanding permits, work orders, or code violations, the BIA will be advised to choose another nominee if there are any issues.
OBIAA Conference: Is a great educational opportunity for the board (especially those new to a BIA) to learn about how a BIA is run, its inner workings, and best practices for running a successful Board. Registration is open for early bird pricing, those interested shall let the executive director know so tickets may be purchased.
Action Plan Update: Hiring Policy to be sent out to the board for review, it is to be signed off on and sent to the city by Feb 3rd.
Training Hours: The executive Director has reached 16.5 hours of the original 20 hours approved for training and support since hired. It is recommended that additional hours be approved for continued support in the planning and lead up to the events of the year. This will continue to be discussed as a board and decided on at the next board meeting.
9am - 10am
Dial in via Zoom Meeting
Welcome & Introductory Remarks
Review & Approval of the Agenda
Motioned: Eva Martens
Second: Darryl Howe
Review & Approval of December 2022 Minutes
Motioned: Darryl Howe
Second: Eva Martens
Board Business:
Motion to approve the appointment of Subbu Subramonian, Brenda Eszenyi, and Terry Rhodes as Board Directors. All in favour: Darryl Howe, Eva Martens, and Sarah Matacic.
Vote of Executive Director Team: Secretary Role – Open
Treasurer Role – Open
Vice Chair Role – Sean Keast
Chair Role – Eva Martens
All in favour of appointment of Sean Keast as Vice Chair and Eva Martens as Chair: Darryl Howe, Eva Martens, and Sarah Matacic.
Safety Report – J. Foreman
There has been a significant decrease in squatters within the BIA, especially in the RBC ATM area where it was happening most frequently. No other issues have risen since last month.
Events Committee:
Meeting to plan year schedule: Dates and times for the events for the year to be finalized and posted, as well as compiling a list of entertainment acts for all the events. Brainstorm ideas for small programming ideas for each month in the year.
Marketing Report:
BIA Sponsorship opportunity with Zoetic Programming: To work with Hub of the Hammer to be a title sponsor and use that to help promote businesses in the BIA via ads at the beginning of each screening and through social media posts promoting the programs.
Get in the Loop Hamilton: Opportunity to have a featured category on the app for Concession BIA and its businesses to share offers and promotions with local Hamiltonians to bring foot traffic to the street and businesses. The app has live analytical data to help you understand how well promotions work with customers which helps to build customer retention and loyalty.
Beautification Report:
Anti Graffiti pole wraps: New solution available for graffiti and posting on utility poles and boxes. It is also good branding tool for the BIA and can have QR codes for interactive experience for locals and businesses. These can be a great way to clean up the utility posts on the street from graffiti and posting while also improving on existing branded banners with less maintenance costs over a longer period of time.
Executive Director Updates – A. Chavez
Onboarding Information for Board: Review of Code of Conduct, Board of Directors Roles and Responsibilities, and access of important documents/updates via a document drive for all board members.
BIA Awards of Excellence: The BIA is required to nominate 2 properties or businesses to be recognized in one of 3 categories – Façade Improvement, Sparkle Award (Property maintenance), and Business/Community Partnership. Each nomination will be checked for any outstanding permits, work orders, or code violations, the BIA will be advised to choose another nominee if there are any issues.
OBIAA Conference: Is a great educational opportunity for the board (especially those new to a BIA) to learn about how a BIA is run, its inner workings, and best practices for running a successful Board. Registration is open for early bird pricing, those interested shall let the executive director know so tickets may be purchased.
Action Plan Update: Hiring Policy to be sent out to the board for review, it is to be signed off on and sent to the city by Feb 3rd.
Training Hours: The executive Director has reached 16.5 hours of the original 20 hours approved for training and support since hired. It is recommended that additional hours be approved for continued support in the planning and lead up to the events of the year. This will continue to be discussed as a board and decided on at the next board meeting.