ANNUAL GENERAL MEETING MINUTES 2024
Hybrid Meeting: Concession Library, 2nd floor
Thursday, October 17, 2024 9am -10am
In person attendees: Eva Martens (chair), Jim Foreman (safety committee), Subbu S, Tosin O (Treasurer), Doris S (ED)
Additional: HHSC communications team, guests
Logged on attendees: Terry R, Brenda S, Stephanie M, Kim T. (Esther Pauls’ office) guests
A. Welcome & Introductory Remarks: Chair E. Martens
B. Board Business: Motion: Jim F, 2nd Tosin O
- Motion to activate Consent Agenda - * *Triggering Consent Agenda **
- ** Review & Approval of October AGM agenda **
- ** Review & Approval of September minutes (attached) **
- ** Seeking Board Members: Vice Chair, Secretary **
- Motion to introduce and accept new board member: Alana Price (Urban Zoo)
Motion: Subbu S, 2nd Jim F
No objections: passed
C. Safety Report: Jim Foreman
Reminder: Nov 4 @ 6pm: Safety Audit walkthrough – all invited to join in
Motion to approve: Subbu S, 2nd Terry R
D. Beautification Committee: Eva Martens/Stephanie Muir
See: attached report
E. Marketing Report: Eva Martens/Stephanie Muir
- Update on Re-branding to carry over to 2025 – See: attached report
F. Events Committee: Doris Sanchez
Recap of 2024 events; Projected 2025 Events (report attached)
Looking to maintain 2024 levels of event engagement for the coming year
G. Executive Director Updates: Doris Sanchez
- Updates on BIA membership (previous and new) (report attached) with amendments
Motion to approve report: Eva M, 2nd Terry R
H. Financial Report: Eva Martens/Tosin Ikotun
- Presentation of 2025 BIA BUDGET
See: attached report, approved 2025 BIA BUDGET
Motion to approve: Jim F, 2nd Tosin O
No objections - passed
I. City of Hamilton Updates: Christina Geissler (guest) - Absent
Business Development & BIA Officer, City of Hamilton
Motion to defer to another date – Eva M, 2nd Subbu S
J. Hamilton Health Sciences: David Silvestro (guest)
Communications and Public Affairs: Juravinski Redevelopment Plans (report attached)
Eva M: Motion to approve all reports attached
2nd: Jim F
No objections: passed
Meeting adjourned: 10:05 a.m.
Hybrid Meeting: Concession Library, 2nd floor
Thursday, October 17, 2024 9am -10am
In person attendees: Eva Martens (chair), Jim Foreman (safety committee), Subbu S, Tosin O (Treasurer), Doris S (ED)
Additional: HHSC communications team, guests
Logged on attendees: Terry R, Brenda S, Stephanie M, Kim T. (Esther Pauls’ office) guests
A. Welcome & Introductory Remarks: Chair E. Martens
B. Board Business: Motion: Jim F, 2nd Tosin O
- Motion to activate Consent Agenda - * *Triggering Consent Agenda **
- ** Review & Approval of October AGM agenda **
- ** Review & Approval of September minutes (attached) **
- ** Seeking Board Members: Vice Chair, Secretary **
- Motion to introduce and accept new board member: Alana Price (Urban Zoo)
Motion: Subbu S, 2nd Jim F
No objections: passed
C. Safety Report: Jim Foreman
Reminder: Nov 4 @ 6pm: Safety Audit walkthrough – all invited to join in
Motion to approve: Subbu S, 2nd Terry R
D. Beautification Committee: Eva Martens/Stephanie Muir
See: attached report
E. Marketing Report: Eva Martens/Stephanie Muir
- Update on Re-branding to carry over to 2025 – See: attached report
F. Events Committee: Doris Sanchez
Recap of 2024 events; Projected 2025 Events (report attached)
Looking to maintain 2024 levels of event engagement for the coming year
G. Executive Director Updates: Doris Sanchez
- Updates on BIA membership (previous and new) (report attached) with amendments
Motion to approve report: Eva M, 2nd Terry R
H. Financial Report: Eva Martens/Tosin Ikotun
- Presentation of 2025 BIA BUDGET
See: attached report, approved 2025 BIA BUDGET
Motion to approve: Jim F, 2nd Tosin O
No objections - passed
I. City of Hamilton Updates: Christina Geissler (guest) - Absent
Business Development & BIA Officer, City of Hamilton
Motion to defer to another date – Eva M, 2nd Subbu S
J. Hamilton Health Sciences: David Silvestro (guest)
Communications and Public Affairs: Juravinski Redevelopment Plans (report attached)
Eva M: Motion to approve all reports attached
2nd: Jim F
No objections: passed
Meeting adjourned: 10:05 a.m.